Session Planning
Plan workouts for your clients in advance. Use AI-powered planning or create custom plans manually.
Overview
Session planning helps you:
- Prepare workouts before sessions
- Track what clients have done
- Provide consistent programming
- Save time with AI assistance
Two Ways to Plan
AI-Powered Planning
Let AI generate personalised workout plans based on:
- Client’s goals
- Their fitness level
- PAR-Q health restrictions
- Past session history
Manual Planning
Create your own custom plans with:
- Full control over exercises
- Your preferred format
- Specific progressions
Using AI Planning
AI planning considers your client’s health questionnaire responses to avoid exercises they shouldn’t do.
Open the Booking
Navigate to the booking you want to plan.
Click Generate Plan
Find the Plan Session or AI Plan button.
Set Parameters
Choose:
- Session duration
- Session type (strength, cardio, mixed)
- Focus areas (upper body, core, etc.)
- Difficulty level
Generate
Click Generate and wait a few seconds.
Review
The AI creates a plan with:
- Warm-up
- Main workout
- Cool-down
Edit if Needed
Modify any exercises or adjust as needed.
Save
Accept the plan to attach it to the booking.
What AI Plans Include
Each generated plan has three sections:
Warm-up:
- Duration (typically 5-10 minutes)
- Activation exercises
- Mobility work
Main Workout:
- Exercises with sets, reps, and rest periods
- Notes on form or modifications
- Progressive structure
Cool-down:
- Stretching routine
- Recovery exercises
- Duration
Manual Planning
For complete control, create plans yourself:
Open the Booking
Navigate to the booking.
Click Create Plan
Find the Manual Plan or Custom Plan button.
Build the Workout
Add exercises to each section:
- Warm-up exercises
- Main workout exercises
- Cool-down exercises
Enter Details
For each exercise, specify:
- Name
- Sets and reps (or duration)
- Weight/intensity (optional)
- Rest periods
- Notes
Save
Save the plan to attach it to the booking.
Adding Exercises
For each exercise, you can specify:
| Field | Description | Example |
|---|---|---|
| Exercise Name | What exercise | ”Barbell Squat” |
| Sets | Number of sets | 4 |
| Reps | Reps per set | 8 |
| Weight | Load to use | ”60kg” or “RPE 7” |
| Rest | Rest between sets | 90 seconds |
| Notes | Form cues, modifications | ”Focus on depth” |
Viewing Plans
Before the Session
- Open the booking
- Review the plan
- Make any last-minute adjustments
- Print if needed (or view on phone)
During the Session
- View on tablet or phone
- Check off completed exercises
- Note actual weights/reps used
After the Session
- Add notes about what actually happened
- Record any modifications made
- Note progress for next time
Plan Templates
Save time with templates:
Creating a Template
- Create a plan you like
- Click Save as Template
- Give it a name
- Use it for future sessions
Using a Template
- Create new plan
- Click From Template
- Select your template
- Modify as needed for this client
Integration with Client Data
Plans automatically consider:
- PAR-Q Restrictions - Exercises flagged in health forms
- Trainer Notes - Your notes about modifications
- Past Sessions - What they’ve done before
Important: If a client has health restrictions from their PAR-Q, AI planning will avoid problematic exercises. Manual plans are your responsibility to modify appropriately.
Printing Plans
Need a paper copy?
- Open the plan
- Click Print or Export
- Choose format (PDF)
- Print the document
Plan History
All plans are saved:
- View past workout plans
- See progression over time
- Reference what worked well
- Avoid repeating recent workouts
Tips for Effective Planning
Be Prepared
- Plan at least a day before
- Review client’s recent sessions
- Consider their current energy/stress
Stay Flexible
- Plans are guides, not scripts
- Adjust based on how client feels
- Progressions aren’t always linear
Document Changes
- Note what you actually did
- Record why you deviated
- Use for future planning